Our Procedures

Electoral Registration

The procedures employed by Data Tracking when working on behalf of Local Authorities have been established to comply fully with The Representation of the Peoples Act 1983 as amended by the Electoral Administration Act 2006 - these documents are available to download on this page.

All data collected by the Data Tracking system complies with the electoral registration data standards and can be transmitted to the Electoral Registration Officer (ERO) in whatever format required by them. The Data Tracking system enables us to adapt any methods required by the ERO for the annual electoral register update and particular regard is made to Part 2 Section 9 of the Electoral Administration Act 2006 which states that ‘each Registration Officer must take all steps that are necessary for the purpose of complying with his duty to maintain the registers including

  • (a) sending more than one to any address the form to be used for the canvass
  • (b) making on one or more occasions house to house inquiries
  • (c) making contact by such other means as the Registration Officer thinks appropriate with persons who do not have an entry in the register’.

Where permitted by the ERO Data Tracking will attempt to contact all persons who have not completed the electoral registration form after the canvass stage has been completed but in good time for the deadline for data submission on 1 December each year.

All Our Work

All our deliveries are carried out with perfection in mind - Staff are not paid on volume but on ensuring that ALL deliveries are made and no matter how difficult the delivery may be that carries precedence over the number of items delivered. Our prices are formulated to ensure perfection ie. that all items are delivered and incorporate an element to cover staff sickness, holidays, ‘no shows’ etc. Prices quoted include an element for management fees to ensure constant, accurate and active supervision of Staff so that the job we do for you is exactly as you would wish it to be done.

On this basis we build up a good working relationship with our Clients (this is essential when dealing with the relatively small market of Local Authorities) and progress to further work and repeat orders.

Price is important but doing the job as specified is more important to us.

Our clients

Arun District CouncilBabergh District CouncilBraintree District CouncilBromley CouncilCastlepoint CouncilChesterfield Borough CouncilChorley CouncilDurham County CouncilEpping Forest District CouncilHartlepool Borough CouncilHertfordshire CouncilHertsmere CouncilLuton Borough CouncilMilton Keynes CouncilNorth Kesteven District CouncilReigate & Banstead Borough CouncilSlough Borough CouncilSouth Bucks District CouncilStockton on Tees Borough CouncilTelford & Wrekin CouncilWaverley Borough CouncilWest Lindsey District Council